25 Questions to Ask Before Booking a Venue

Looking to book your wedding venue but not sure what you need to know or even what to ask the venue? Take the stress out of wedding planning and take a deep breath; we’ve got you covered!


First, you should have your budget readily available to make sure you don’t fall in love with a venue that is too expensive. Make sure to also have a preliminary guest count (not the final but just a starting point) to get an idea of how much the food portion will cost, if your venue requires you to use their in-house caterer.

Once you have your budget set, you can start researching the different venue locations of your dreams! Some couples have an exact idea in their mind about the look and/or location. Other couples want to play around with different ideas.

Visit NH, has a list of every wedding venue located in NH (including us!). We also suggest that you look at reviews and ask your friends, family, and co-workers for suggestions as well. The Knot and Wedding Wire have great reviews from actual brides that had their weddings at the locations. This can give you a good idea about the venue before you send in that first deposit.

Once you have narrowed down your location choices, it is time to start viewing the locations in person and that means asking questions! We narrowed down a list of the 25 most important questions to ask when you visit your location choices:

  1. What dates are available for the time we’re looking to get married?
  2. How many other weddings are booked that day?

Some couples want a particular date but if you don’t get an early start you may want to consider being flexible on the date. You should also ask if they will have other weddings going on the day of your choosing and if so, what affect that might have on your day.

  1. What do we need to do to save our date with you?
  2. What is the down payment amount?
  3. Do the rates differentiate for different days and/or times?
  4. Is there payment schedule?
  5. Are there any hidden costs (i.e. service charge gratuity, cleaning, etc.)?
  6. What is the cancellation policy?

You now need to start talking money. Ask about how you can actually save your wedding date with the venue. You need to also start asking about down payments and the actual cost for you. Some venues have different rates for different days or times of day.

Then, you should start asking about payment schedules and all costs associated with having your wedding there. Make sure you know about every cost or fee they charge so you stay within your budget. It is also good to ask about the cancellation policy just in case!

  1. Are you a full service venue?
  2. Do you have a preferred vendors list?
  3. Do we have to use the vendors on the list?

You need to know everything about the venue that you can to make sure you know if you are required to use a specific vendor or if you can choose the one of your choosing. You should also know if the venue supplies only the room or if they are a full service location.

  1. Do we have to use your in-house caterer?
  2. What is the food and beverage minimum?
  3. Do you provide the bar and bartender?

Start asking about the food and beverage requirements. Some locations require you to use their in-house caterer and some will require you to provide the alcohol for the bar.

  1. What does the room typically look like with (insert preliminary guest count) guests?
  2. Are there noise restrictions?
  3. Where are the restrooms and coat check?
  4. Is the site handicap accessible?
  5. Will guests be charged for parking?
  6. What happens in bad weather?
  7. Are there any decoration limitations?
  8. When can my vendors arrive for setup?
  9. Who is responsible for setting up and tearing down décor?

Now, you will be talking about the logistics. What will the room look like with you guest count? Make sure you will have enough space for dancing and that each guest is comfortable. You need to also know how you can decorate your room and if they decorate the room or if you are responsible for it.

  1. Who will be our point person before the wedding?
  2. Who will be out point person on the day of our wedding?

Finally, you should ask them about whom you will go to for questions before the big day and during the day! This will allow you to have peace of mind when you know exactly who you’re looking for with questions!

Happy wedding planning!

Need wedding ideas? Check out our Pinterest and what to do After you Book!


5 thoughts on “25 Questions to Ask Before Booking a Venue

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