Hooray you survived the venue search process! You schlepped through countless search sites (The Knot, Wedding Wire and who knows how many others!) You listened to countless opinions from family, friends and even your coworker Margaret. You set up several venue viewing appointments and met with professional after professional. You swirled dates and timeframes around and finally nailed one down and signed the contract! Great! You’re well on your way to your wedding day! …Now what?!?
After you have secured your wedding venue, stay in touch with your venue’s Banquet Manager or Wedding Planner to:
- Schedule a Meeting Time
- Discuss Decorations
- Choose a Menu
- Know your Bar and Beverage Options
- Create your Wedding Day Timeline
- And discuss many more details that will help to personalize your day! Ask your venue’s Banquet Manager or your Wedding Planner what you should be doing/planning/asking for questions and what they will need from you next. They have a lot of insight and knowledge to help you!
Schedule a Meeting
Finding a time to sit down and go over all details and information with your Wedding Venue Coordinator is beneficial for both you and your venue. This gives you a chance to discuss your ideas and thoughts and make sure it will work with your venue’s dimensions, time frame, and if they will need extra staff to help with some of your plans. This is also a good time to get information that you may need to pass along to your other vendors for their planning purposes.
In the meeting, make sure to talk about what you think you’ll be doing for decorations. You should be open in discussing this with the venue because they have so much experience in weddings and they can even give you some ideas to work off of!
Also be aware that you may need to alter some of your decoration choices, for example some venues may not allow open flame candles but if they do, they may ask you to fully enclose the flame. For example by placing the candle in a hurricane vase or lantern.
Choosing a Menu
Now, this can be one of the best parts of planning a wedding! Choosing your menu personally adds the perfect tailored touch to your special day! ! We suggest that you sit down with the Chef and/or Wedding Venue Coordinator at your venueto review all of your options and their recommendations. It is also helpful to have the Chef’s suggestions as to what will pair well together, what will complement the taste of an entrée or side dish and they can also make suggestions as to the time of year and what ingredients are in season. Don’t forget to ask about special dietary needs, most venues will accommodate those with allergies and vegetarians/vegans.
You should ask if your wedding venue offers a menu tasting. At Pats Peak we offer a menu tasting event two times per year (usually in the spring and mid-summer) with a wide assortment of menu choices available, including our s’mores bar!
Know your Bar and Beverage Options
Some venues offer a variety of choices for your bar including an open bar, a cash bar, drink tickets, punch bowls, or even a specialty drink item at your wedding! If you are planning a brunch menu, think Mimosa or Bloody Mary bar to celebrate with! If you or your fiancé have a certain drink that the venue doesn’t currently offer or have on tap, ask them what it might take to bring it in. (Keep in mind there may be an extra fee for certain options, be sure to ask so that you are well aware.) The bar is another great place to add your personal touch so have some fun with it!
Create Your Wedding Day Timeline
Make sure you work with your wedding venue to schedule out your day. This helps your Wedding Venue Coordinator to know what you want your wedding day to look like. They can help you to arrange the order of events or make suggestions as to when formalities should take place. At Pats Peak we like to start with a suggested timeline and make the changes that our couples like to create their perfect day! Here is a blank copy of our timeline and worksheet to show you a typical order of a reception: Pats Peak Timeline Worksheet.
You can plan every single detail down to the military minute, but one thing to keep in mind is that “things happen.” Rely on your day-of coordinator to help make that adjustments as necessary. Be prepared to enjoy your day no matter what comes your way, you’ve planned everything out and it will result in an amazing memory!